Central Virginia Health District - Vaccine Update

Jan 8, 2021

The Central Virginia Health District and Centra have combined to offer a couple of different ways to get your patient-facing healthcare personnel vaccinated.  Please see the details below and please be flexible with us as vaccine supply is unpredictable and could quickly change these plans.

Vaccinate Your Own Staff

For practices in the Central Virginia Health District Only (Amherst, Appomattox, Bedford, Campbell, Lynchburg):

If your practice is able to answer yes to all of the following 3 questions there is potential for your practice to receive Moderna Vaccine via redistribution from the Central Virginia Health District (CVHD) to administer to your own staff  starting the week of January the 4. Please contact the Central Virginia Health District by email at michelle.warden@vdh.virginia.gov with Cc: to ruby.jones@vdh.virginia.gov and provide the number of patient-facing staff to be vaccinated.

  1. Have you filled out both a) the VDH COVID-19 Vaccine Provider Intent Form and b) the CDC COVID-19 Vaccination Program Provider and Profile.  Links to each follow.
    1. VDH COVID-19 Vaccine Provider Intent Form  https://apps.vdh.virginia.gov/VERIP/Covid19RegistrationSurvey.aspx
    2. CDC COVID-19 Vaccination Program Provider and Profile https://www.vdh.virginia.gov/content/uploads/sites/191/2020/12/VDH-CDC-Agreement-and-Profile-Instructions-12-1-2020.pdf
  2. Are you willing and able to vaccinate your own staff if you have vaccine?
  3. Does your practice employ 25 or more patient-facing staff members?

If you are not able to answer yes to all of the questions above then continue on to see how your patient-facing staff can get vaccinated through Centra.  We also encourage you to fill out the necessary paperwork in #1 above in preparation to vaccinate the community in future phases.

Get Vaccinated Through Centra

Centra Health has been working over the past two weeks to develop a COVID Vaccine Distribution Plan (attached).  This plan follows CDC and Virginia Department of Health recommended guidelines for vaccinating Centra Caregivers and external healthcare personnel as quickly and efficiently as possible. Our initial focus was on Waves 1 and 2 as described in the plan.

Our service area for vaccine distribution is restricted to those working in Amelia, Amherst, Appomattox, Bedford, Buckingham, Campbell, Charlotte, Cumberland, Lunenburg, Nottoway, Pittsylvania and Prince Edward Counties and the city of Lynchburg.  

Effective December 30, 2020, we have opened Wave 3 vaccine scheduling. Wave 3 includes: All external patient-facing healthcare personnel, volunteers, students currently rotating at Centra, and Centra Caregivers not yet vaccinated. 

Please note the following:

  • This is geographically restricted to those working in the geographies listed above
  • Examples of those eligible: Surgery Center of Lynchburg, Gastroenterology Associates, Centra Support Services Departments  

We have vaccine clinics at: 

Lynchburg General Hospital

1920 Atherholt Rd Lynchburg, VA 24501
(First Colony 1 & 2 Conference Room)

Bedford Memorial Hospital

1613 Oakwood St Bedford, VA 24523
(Report to the hospital main entrance)

Southside Community Hospital

800 Oak St, Farmville, VA 23901
(Old Admin Hallway on the 2nd floor)

To expedite scheduling, we are encouraging participation in our block scheduling for COVID vaccine administration. Please complete the attached spreadsheet that includes the required information we need to get your caregivers scheduled into the system. This is only applicable to those who wish to receive the COVID Vaccine.  If convenient, feel free to group your caregivers into teams in this list so that we are not scheduling them all at the same time and leaving your sites unmanned. Please return this spreadsheet to Tim.Lee@centrahealth.com with all completed fields.  The vaccine appointment date and time given will be at least a 48 hour lead time. We appreciate your flexibility in adhering to the dates and times reserved for your caregivers due to the immense number of appointments we are scheduling for this important initiative.  

If needed, your staff can call and schedule appointments for the Lynchburg and Bedford sites by calling 434.200.5939 or for Farmville by calling 434-315-2430 or emailing CSCHCovidScheduling@centrahealth.com. Please note that we are experiencing high call volumes and we are working to provide appointment times as quickly as possible.

Please ensure that your caregivers bring the following items on their vaccine administration date:

  1. Copy of Driver’s License (Front and Back) or actual Driver’s License
  2. Copy of Insurance Card (Front and Back) or actual insurance card.

Preferred method is a legible copy of the front and back of each of the above items.

There is no charge for the vaccine itself however Centra will bill an individual’s insurance for a vaccine administration fee. It is important to note, they will not be responsible for the vaccine administration fee if it is not covered by their health insurance provider. If they do not have health insurance, they will not be charged for the vaccine administration fee.

As supply increases, we anticipate the vaccine becoming available to the community at large, but for the moment, the charge given to us by the federal government and the Virginia Department of Health is to vaccinate healthcare personnel.